MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, October
21, 2013 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral
Springs, Florida.
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth Cassel District
Manager
Terry Lewis District Counsel
Dan
Daly Director
of Operations
Kay
Woodward District
Accountant
Jodi
Michaels Accounts
Payable
Troy
Lyn District
Engineer
Alvan
Jones Water
Department
Mark
Nealon Wastewater
Department
John
McKune District
Consultant
The
following is a summary of the minutes and actions taken during the October 21,
2013 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the September 16, 2013 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the September
16, 2013 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the minutes of the September 16, 2013 meeting
were approved.
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next
item followed.
FOURTH ORDER OF BUSINESS Consideration of Truck
Purchase for Field Department
The Board reviewed the state bid for purchase
of a truck at a total cost of $56,309.60.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the purchase of a truck for the field department
at a cost of $56,309.60 piggybacking off the State bid was approved.
FIFTH ORDER OF BUSINESS Consideration of John
Deere XUV 550 Utility Vehicle Purchase for Wastewater Department
The Board reviewed the proposal for
a John Deere utility vehicle at a cost of $8,135.20.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the purchase of a John Deere XUV 550 utility
vehicle at a cost of $8,135.20 was approved.
SIXTH ORDER OF BUSINESS Consideration of Postage
Machine Rental Agreement
There being no questions or comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with al in favor the postage machine rental agreement with FP
Mailing Solutions was approved.
SEVENTH
ORDER OF BUSINESS Consideration
of Bids
A. Aquatic
Weed Control Chemicals
Aquatic chemicals are bid every
year. The Board usually authorizes staff
to purchase chemicals from several vendors depending on who has the lowest
price for each chemical.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the chemical bids were awarded, as recommended by
staff, to the lowest bidders indicated on the bid tabulation sheet.
B. Abrasive
Blasting Cleaning and Recoating of Plant D Clarifier
There being no questions or
comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the bid for abrasive blasting cleaning and
recoating of Plant D Clarifier was awarded to West Florida Maintenance, Inc. at
a cost of $19,833 was approved.
EIGHTH ORDER OF BUSINESS Consideration of Work
Authorizations
A. Work Authorization #67.1 Balancing Cost
for Digester F Sludge Line Project
This is a balancing work authorization
with a reduction of $7,000.
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor Work Authorization #67.1 was approved.
B. Work Authorization #72.1 Balancing Cost
for PLC and WWTP Analyzer Upgrades
There
being no questions or comments,
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor Work Authorization #72.1 was approved.
C. Work Authorization #79.1 Balancing Cost
for Preliminary Investigation of Rehabilitation of Wells #6, #7 and #11
There
being no questions or comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization #79.1 was approved.
D. Work Authorization #81 for Deep
Injection Wells Operating Permit (Ratification)
This work authorization
covers expenses in the amount of $24,870 for a time sensitive permit renewal. Mr. Cassel clarified the amount of the work
authorization covers engineering fees associated with the permit renewal. The District needs to pay a permit fee of
$10,000 per well to FDEP.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization #81 was ratified.
E. Work Authorization #82 for Wells #6 and
#11 Rehabilitation Oversight Assistance
Mr. Lyn reviewed Work Authorization #82.
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor Work Authorization #82 was approved.
NINTH ORDER OF BUSINESS Staff Reports
B. Engineer
– Troy Lyn (Report Included)
Mr.
Lyn reviewed the Project Status Report, a copy of which is attached hereto and
made a part of the public record.
·
Well #4 Issues
Ø They
purchased motors for several wells, but they do not fit in Well #4.
Ø Information
in the drawings indicate a 16 inch steel outer case. They did not realize it was not going to fit
until they took out the old pump.
Ø The
drawings are from 2005.
Ø Mr.
Shank expressed concern that the District does not have digital records of
drawings from CH2M Hill.
Ø Mr.
Lyn recommends doing this again with a smaller pump to run the well and
determine what caused the hole. The pump
may cost $15,000 to $20,000.
·
Analyzer upgrades are
complete.
·
They are waiting on the
Health Department to continue with the RO WTP stacks.
·
Well #10 rehabilitation
is complete.
·
The hypochlorite piping
replacement is complete. The new pump
skid is working well.
·
Evaluation of canal
banks began. Diving should begin next
week.
·
Mr. Lyn commented on an
article Mr. Stover provided regarding well maintenance and how it relates to
the District.
A.
Manager
– Ken Cassel
Mr.
Cassel reported he had a conference call with Hydach and Lanzo regarding the
sand strainers, but is not confident of the information given to him. He is trying to set up another conference
call with Hydach, Lanzo, Mr. Brown, CH2M Hill and Mr. Stover to discuss
further.
C. Department
Reports
·
Operations
– Dan Daly
Ø
Utility
Billing Work Orders
Ø
Water
Break and Repair Report
The above items are for
informational purposes only. There was nothing additional to report.
·
Water –
Ed Stover (Report Included)
Mr. Jones reviewed the
report, a copy of which was included in the agenda package and is attached
hereto as part of the public record.
·
Sewer –
David McIntosh (Report Included)
Mr. Nealon reviewed the report, a
copy of which was included in the agenda package and is attached hereto as part
of the public record.
·
Stormwater
– Randy Frederick (Report Included)
A
copy of the report was included in the agenda package and is attached hereto as
part of the public record.
·
Field –
Stephen Seigfried (Report Included)
Mr.
Daly reviewed the field report, a copy of which was included in the agenda
package and is attached hereto as part of the public record.
·
Mr. Daly reported only
15 employees signed up to receive the flu vaccine. Mr. Zilmer is trying to find someone who will
come on site for only 15 employees. Mr.
Shank suggested offering a $5 gift certificate to anyone who gets vaccinated.
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor flu vaccine incentives of $5 per employee were
approved.
·
Motion
to Accept Department Reports
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the department reports were accepted.
D. Attorney
Mr. Lewis reported the
following:
·
The utility easement
agreement for 8311 NW 20th Street is ready for execution.
·
An Attorney General’s
Opinion is being
requested from Ms. Pam Bondi on whether the City of Coral Springs’
pre-protection and conservation ordinance is applicable to CSID and its plans
to remove trees encroaching within District canal right-of-ways. A formal opinion will likely be provided
within one to two months. Mr. Shank
spoke with Ms. Mayers from SFWMD regarding this issue and requested their legal
precedence and how it might affect the District.
·
Mr. Lewis reviewed the
proposed bill for legislation. The Board
confirmed they want to stagger the terms of office and increase the bidding
threshold. Mr. Lewis believes increasing
Supervisors’ compensation may be an issue.
The Board wants to keep it in the bill with the option of removing it
later.
TENTH ORDER OF BUSINESS Approval of Financial
Statements for September 2013
Ms. Woodward reviewed
the financials.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the financial statements were approved.
ELEVENTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
·
Mr. Shank discussed the
pool in front of the main entrance which is cracked. Mr. Daly will provide options at the next
meeting.
·
Mr. Shank shared his
experience visiting a water treatment facility in Washington State.
·
Mr. Holland
complimented staff on their work.
·
Mr. Mena shared an
experience he had with SWCD when addressing a code enforcement issue for the
City.
TWELFTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the meeting was adjourned.
Kenneth
Cassel Martin Shank
Assistant
Secretary President