MINUTES OF MEETING

CORAL SPRINGS IMPROVEMENT DISTRICT

 

            A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, October 21, 2013 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida. 

 

            Present and constituting a quorum were:

           

            Martin Shank                                                  President

            Theodore Mena                                               Vice President

            Duane Holland                                                Secretary

                                                                                   

            Also present were:

           

            Kenneth Cassel                                               District Manager

            Terry Lewis                                                     District Counsel

            Dan Daly                                                         Director of Operations

            Kay Woodward                                              District Accountant

            Jodi Michaels                                                  Accounts Payable

            Troy Lyn                                                         District Engineer

            Alvan Jones                                                     Water Department

            Mark Nealon                                                   Wastewater Department

            John McKune                                                  District Consultant

                                                                                                                                               

            The following is a summary of the minutes and actions taken during the October 21, 2013 CSID Board of Supervisors Meeting.                                      

                                                                                                                       

FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the meeting to order and called the roll.

 

SECOND ORDER OF BUSINESS                        Approval of the Minutes of the September 16, 2013 Meeting

            Mr. Shank stated each Board member received a copy of the minutes of the September 16, 2013 meeting and requested any corrections, additions or deletions.

            There not being any,

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the September 16, 2013 meeting were approved.

 

THIRD ORDER OF BUSINESS                            Audience Comments

            There not being any, the next item followed. 

FOURTH ORDER OF BUSINESS                        Consideration of Truck Purchase for Field Department

             The Board reviewed the state bid for purchase of a truck at a total cost of $56,309.60.

 

On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the purchase of a truck for the field department at a cost of $56,309.60 piggybacking off the State bid was approved.

 

FIFTH ORDER OF BUSINESS                             Consideration of John Deere XUV 550 Utility Vehicle Purchase for Wastewater Department

            The Board reviewed the proposal for a John Deere utility vehicle at a cost of $8,135.20.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the purchase of a John Deere XUV 550 utility vehicle at a cost of $8,135.20 was approved.

 

SIXTH ORDER OF BUSINESS                             Consideration of Postage Machine Rental Agreement

             There being no questions or comments,

 

On MOTION by Mr. Mena seconded by Mr. Holland with al in favor the postage machine rental agreement with FP Mailing Solutions was approved.

 

 

SEVENTH ORDER OF BUSINESS                      Consideration of Bids

            A.        Aquatic Weed Control Chemicals

            Aquatic chemicals are bid every year.  The Board usually authorizes staff to purchase chemicals from several vendors depending on who has the lowest price for each chemical. 

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the chemical bids were awarded, as recommended by staff, to the lowest bidders indicated on the bid tabulation sheet.

 

            B.        Abrasive Blasting Cleaning and Recoating of Plant D Clarifier

            There being no questions or comments,

 

 

 

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the bid for abrasive blasting cleaning and recoating of Plant D Clarifier was awarded to West Florida Maintenance, Inc. at a cost of $19,833 was approved.

 

EIGHTH ORDER OF BUSINESS                         Consideration of Work Authorizations

            A.        Work Authorization #67.1 Balancing Cost for Digester F Sludge Line Project

            This is a balancing work authorization with a reduction of $7,000.

 

On MOTION by Mr. Holland seconded by Mr. Shank with all in favor Work Authorization #67.1 was approved.

 

            B.        Work Authorization #72.1 Balancing Cost for PLC and WWTP Analyzer Upgrades

            There being no questions or comments,

 

On MOTION by Mr. Holland seconded by Mr. Shank with all in favor Work Authorization #72.1 was approved.

 

            C.        Work Authorization #79.1 Balancing Cost for Preliminary Investigation of Rehabilitation of Wells #6, #7 and #11

            There being no questions or comments,

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Work Authorization #79.1 was approved.

 

            D.        Work Authorization #81 for Deep Injection Wells Operating Permit (Ratification)

            This work authorization covers expenses in the amount of $24,870 for a time sensitive permit renewal.  Mr. Cassel clarified the amount of the work authorization covers engineering fees associated with the permit renewal.  The District needs to pay a permit fee of $10,000 per well to FDEP. 

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Work Authorization #81 was ratified.

           

            E.        Work Authorization #82 for Wells #6 and #11 Rehabilitation Oversight Assistance

             Mr. Lyn reviewed Work Authorization #82.

 

On MOTION by Mr. Holland seconded by Mr. Shank with all in favor Work Authorization #82 was approved.

 

NINTH ORDER OF BUSINESS                            Staff Reports

            B.        Engineer – Troy Lyn (Report Included)

            Mr. Lyn reviewed the Project Status Report, a copy of which is attached hereto and made a part of the public record.

·         Well #4 Issues

Ø  They purchased motors for several wells, but they do not fit in Well #4. 

Ø  Information in the drawings indicate a 16 inch steel outer case.  They did not realize it was not going to fit until they took out the old pump. 

Ø  The drawings are from 2005. 

Ø  Mr. Shank expressed concern that the District does not have digital records of drawings from CH2M Hill.

Ø  Mr. Lyn recommends doing this again with a smaller pump to run the well and determine what caused the hole.  The pump may cost $15,000 to $20,000.

·         Analyzer upgrades are complete.

·         They are waiting on the Health Department to continue with the RO WTP stacks. 

·         Well #10 rehabilitation is complete.

·         The hypochlorite piping replacement is complete.  The new pump skid is working well.

·         Evaluation of canal banks began.  Diving should begin next week.

·         Mr. Lyn commented on an article Mr. Stover provided regarding well maintenance and how it relates to the District. 

 

A.             Manager – Ken Cassel

            Mr. Cassel reported he had a conference call with Hydach and Lanzo regarding the sand strainers, but is not confident of the information given to him.  He is trying to set up another conference call with Hydach, Lanzo, Mr. Brown, CH2M Hill and Mr. Stover to discuss further. 

           

 

 

 

 

 

            C.        Department Reports

·         Operations – Dan Daly

Ø  Utility Billing Work Orders

Ø  Water Break and Repair Report

            The above items are for informational purposes only. There was nothing additional to report.

 

·         Water – Ed Stover (Report Included)

            Mr. Jones reviewed the report, a copy of which was included in the agenda package and is attached hereto as part of the public record. 

 

·         Sewer – David McIntosh (Report Included)

            Mr. Nealon reviewed the report, a copy of which was included in the agenda package and is attached hereto as part of the public record. 

 

·         Stormwater – Randy Frederick (Report Included)

A copy of the report was included in the agenda package and is attached hereto as part of the public record.

 

·         Field – Stephen Seigfried (Report Included)

Mr. Daly reviewed the field report, a copy of which was included in the agenda package and is attached hereto as part of the public record.

 

·         Human Resources – Jan Zilmer

            Mr. Daly reported only 15 employees signed up to receive the flu vaccine.  Mr. Zilmer is trying to find someone who will come on site for only 15 employees.  Mr. Shank suggested offering a $5 gift certificate to anyone who gets vaccinated.

 

On MOTION by Mr. Holland seconded by Mr. Shank with all in favor flu vaccine incentives of $5 per employee were approved.

 

·         Motion to Accept Department Reports

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the department reports were accepted.

 

D.        Attorney

            Mr. Lewis reported the following:

·         The utility easement agreement for 8311 NW 20th Street is ready for execution.

·         An Attorney General’s Opinion is being requested from Ms. Pam Bondi on whether the City of Coral Springs’ pre-protection and conservation ordinance is applicable to CSID and its plans to remove trees encroaching within District canal right-of-ways.  A formal opinion will likely be provided within one to two months.  Mr. Shank spoke with Ms. Mayers from SFWMD regarding this issue and requested their legal precedence and how it might affect the District. 

·         Mr. Lewis reviewed the proposed bill for legislation.  The Board confirmed they want to stagger the terms of office and increase the bidding threshold.  Mr. Lewis believes increasing Supervisors’ compensation may be an issue.  The Board wants to keep it in the bill with the option of removing it later.

 

TENTH ORDER OF BUSINESS                           Approval of Financial Statements for September 2013

            Ms. Woodward reviewed the financials.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the financial statements were approved.

 

ELEVENTH ORDER OF BUSINESS                  Supervisors’ Request

            The following was discussed:

·         Mr. Shank discussed the pool in front of the main entrance which is cracked.  Mr. Daly will provide options at the next meeting.

·         Mr. Shank shared his experience visiting a water treatment facility in Washington State.

·         Mr. Holland complimented staff on their work.

·         Mr. Mena shared an experience he had with SWCD when addressing a code enforcement issue for the City.

 

 

 

 

 

 

 

 

 

 

TWELFTH ORDER OF BUSINESS                     Adjournment

            There being no further business,

                             

On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the meeting was adjourned. 

 

 

 

                                                                                                                                   

Kenneth Cassel                                               Martin Shank

Assistant Secretary                                         President